Meeting Details
Date
November 15, 2025
Time
10:15 - 11:00
Location
Microsoft Teams (Online)
Attendees
All members present
Official Meeting Minutes Document
View full meeting minutes on SharePoint
Agenda Item: Check Progress
Presenter: Phuc Vo Review of completed architecture and design tasks from the previous sprint.Completed Action Items
All assigned tasks from the previous sprint were successfully completed:- Architecture Design
- Data Model
- Infrastructure
Status: ✓ All Complete
- C4 System Context - Viet Nguyen ✓
- Draft C4 Backend Container - Viet Nguyen ✓
- Draft C4 Backend Component - Viet Nguyen ✓
- Draft C4 Frontend Container - Quynh Nguyen ✓
Agenda Item: Sprint Planning
Presenter: Phuc Vo Planning for the next sprint focusing on diagram refinement and implementation.Assigned Tasks
Review & Documentation (Due: Nov 18, 2025)
Review & Documentation (Due: Nov 18, 2025)
Task: Review Diagram
Description: Check Tuturuuu for assigned review tasks
Assigned to: All members
Deadline: November 18, 2025
Task: Setup Report Template Description: Initialize documentation template for milestone report Assigned to: Quynh Nguyen Deadline: November 18, 2025
Task: Setup Report Template Description: Initialize documentation template for milestone report Assigned to: Quynh Nguyen Deadline: November 18, 2025
Architecture Refinement (Due: Nov 19, 2025)
Architecture Refinement (Due: Nov 19, 2025)
Task: Refine Diagram(s) with Kubernetes
Description: Add Kubernetes deployment to architecture diagrams
Assigned to: BE team
Deadline: November 19, 2025
Task: Refine C4 BE Description: Polish and finalize backend C4 diagrams Assigned to: BE team Deadline: November 19, 2025
Task: Refine C4 BE Description: Polish and finalize backend C4 diagrams Assigned to: BE team Deadline: November 19, 2025
CI/CD Setup
CI/CD Setup
Task: CI/CD GitHub Actions Description: Set up automated testing and
deployment pipeline Assigned to: Viet Nguyen Deadline: TBD
Implementation (Due: Dec 7, 2025)
Implementation (Due: Dec 7, 2025)
Task: Implement Frontend
Description: Check Tuturuuu for assigned frontend tasks
Assigned to: FE team (Phuc Vo, Quynh Nguyen)
Deadline: December 7, 2025
Task: Implement Backend Description: Check Tuturuuu for assigned backend tasks Assigned to: BE team (Viet Nguyen, Tung Nguyen, Ngoc Nguyen) Deadline: December 7, 2025
Task: Implement Backend Description: Check Tuturuuu for assigned backend tasks Assigned to: BE team (Viet Nguyen, Tung Nguyen, Ngoc Nguyen) Deadline: December 7, 2025
Task Summary Table
| Task | Assigned To | Deadline | Status |
|---|---|---|---|
| Review Diagram | All members | 18/11/2025 | In Progress |
| Setup Report Template | Quynh Nguyen | 18/11/2025 | In Progress |
| Refine Diagram(s) with Kubernetes | BE team | 19/11/2025 | In Progress |
| Refine C4 BE | BE team | 19/11/2025 | In Progress |
| CI/CD GitHub Actions | Viet Nguyen | TBD | Pending |
| Implement Frontend | FE team | 07/12/2025 | Pending |
| Implement Backend | BE team | 07/12/2025 | Pending |
Progress Highlights
Architecture Complete
All C4 diagrams (System Context, Container, Component) completed for both frontend and backend
Data Model Ready
Entity Relationship Diagram finalized and ready for implementation
Repository Initialized
GitHub repository set up with proper structure
Moving to Implementation
Team transitioning from design phase to active development
Key Decisions
Kubernetes Integration
Kubernetes Integration
Decided to enhance architecture diagrams with Kubernetes deployment strategy to meet Ultimo (Advanced) level requirements. Backend team responsible for this refinement.
Report Documentation
Report Documentation
Quynh Nguyen assigned to set up the report template for Milestone 1
submission. Template should follow the 30-page requirement format.
CI/CD Pipeline
CI/CD Pipeline
Viet Nguyen to implement GitHub Actions for automated testing and deployment.
This will ensure code quality and streamline the development workflow.
Implementation Timeline
Implementation Timeline
Set December 7, 2025 as the target date for completing initial frontend and backend implementation. This provides buffer time before Milestone 2 deadline (January 13, 2026).
Sprint Objectives
Short-term (Nov 18-19, 2025)
- Complete diagram reviews
- Set up report template
- Refine diagrams with Kubernetes
- Polish C4 backend diagrams
Medium-term (Dec 7, 2025)
- Complete frontend implementation
- Complete backend implementation
- Set up CI/CD pipeline
- Integration testing
This meeting marked the transition from design phase to implementation phase,
with all architecture and data model tasks successfully completed.
Next Steps
- Immediate: Review all diagrams on Tuturuuu
- This Week: Complete diagram refinements and report template
- Next 3 Weeks: Focus on frontend and backend implementation
- Ongoing: Daily standups to track progress
- December 7: Target completion for initial implementation