Skip to main content

​
Meeting Details

Date

November 10, 2025

Time

21:30 - 23:10

Location

Microsoft Teams (Online)

Attendees

All members present
Meeting called by: Phuc Vo Facilitator: Phuc Vo Note taker: Quynh Nguyen Timekeeper: Phuc Vo

Official Meeting Minutes Document

View full meeting minutes on SharePoint

​
Agenda Item: Sprint Planning

Presenter: Phuc Vo This meeting established the team structure, roles, and sprint cadence for the project.

​
Conclusions

1

Team Division

Frontend Team: Phuc Vo, Quynh Nguyen Backend Team: Viet Nguyen, Tung Nguyen, Ngoc Nguyen
2

Meeting Schedule

  • Daily stand-ups: 10:00 AM (weekdays)
  • Sprint Planning: 10:00 AM on first Saturday of sprint

​
Action Items

Action ItemPerson ResponsibleDeadlineStatus
Migrate Collaborative workspacePhuc VoNone✓ Done
Clarify rolesAll membersNone✓ Done
Plan sprint backlogPhuc VoNone✓ Done
Set daily stand-ups + sprint planning timeframePhuc VoNone✓ Done

​
Agenda Item: To-do Tasks

Presenter: Phuc Vo Initial architecture and design tasks assigned to team members.

​
Task Assignments

  • C4 Frontend
  • C4 Backend
  • ERD
  • Task Breakdown
Assigned to: Phuc Vo, Quynh NguyenDesign C4 architecture diagrams for the frontend subsystem including:
  • System Context
  • Container Diagram
  • Component Diagram

​
Special Notes

Platform Migration: Migrate to Tuturuuu for task management - Invitation link: https://tuturuuu.com/invite/_Kv5MH_W3s - Task board: View on Tuturuuu

​
Key Decisions

Clear division between Frontend and Backend teams established:
  • FE Team (2): Phuc Vo (Lead), Quynh Nguyen
  • BE Team (3): Viet Nguyen (Lead), Tung Nguyen, Ngoc Nguyen
Established regular meeting schedule: - Daily 15-minute standups at 10:00 AM - Sprint planning every first Saturday of sprint at 10:00 AM - Mandatory attendance for sprint planning
Decided to migrate from previous task management tool to Tuturuuu for better Kanban board functionality and team collaboration.
First sprint focuses on architecture and design:
  • C4 diagrams for both frontend and backend
  • Entity Relationship Diagram
  • Task breakdown for implementation

​
Deliverables from This Meeting

  1. ✓ Team structure clarified
  2. ✓ Sprint schedule established
  3. ✓ Tuturuuu workspace set up
  4. ✓ Initial tasks assigned for architecture design
  5. ✓ Sprint backlog planned
This meeting marked the official start of structured sprint-based development, establishing the foundation for the team’s agile workflow.

​
Next Steps

  1. Complete C4 diagrams (Frontend and Backend)
  2. Design Entity Relationship Diagram
  3. Breakdown implementation tasks
  4. Begin daily standups
  5. Prepare for next sprint planning session